DDGM Official Visit Form

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EXAMPLE
Step 1 of 2

Grand Lodge of Ancient Free Masons of South Carolina

Form D

DISTRICT DEPUTY GRAND MASTER'S CHECK LIST AND QUARTERLY REPORT

Personal Details

DDGM's Full Name
Date / Time of Official Visit
Checklist for DDGM Official Visit
YesNoOther - Explained in comments
Lodge Status on Grandview Membership system? Is Lodge data up to date on system?
Yes
No
Other - Explained in comments
Outside of Lodge Hall neat and attractive
Yes
No
Other - Explained in comments
Lodge Hall adequate and clean
Yes
No
Other - Explained in comments
Attendance Book available and in use for members and visitors
Yes
No
Other - Explained in comments
Aprons clean and properly worn
Yes
No
Other - Explained in comments
Order of Business proper (Section 83 Code)
Yes
No
Other - Explained in comments
Does the Lodge participate in a community service project?
Yes
No
Other - Explained in comments
Lodge System of Masonic Education Program Available and Used Properly?
Yes
No
Other - Explained in comments
Charter properly displayed and in good condition
Yes
No
Other - Explained in comments
Current Ahiman Rezon (2019) readily available?
Yes
No
Other - Explained in comments
Cipher "Red Books" all accounted for & a list in hand detailing current recipient
Yes
No
Other - Explained in comments
Esoteric Work "Black Book" AND Open Installation Black Book in hands of Worshipful Master
Yes
No
Other - Explained in comments
Copy of Annual Audit on Hand. Reviewed by DDGM
Yes
No
Other - Explained in comments
Bank Account in name of Lodge and not a personal account
Yes
No
Other - Explained in comments
The Secretary and Worshipful Master ARE NOT on the checking account and there is a second signer for emergencies
Yes
No
Other - Explained in comments
Treasurer's Books proper and reflect financial status of Lodge.
Yes
No
Other - Explained in comments
By-Laws proper, up to date, readily available, and approved by Grand Lodge?
Yes
No
Other - Explained in comments
Minute Book legible and proper, in ink or typewritten
Yes
No
Other - Explained in comments
Lodge Property insured.
Yes
No
Other - Explained in comments
Confirm the Lodge 990 Tax Form is filed & copy sent to Grand Secretary? Reviewed by DDGM
Yes
No
Other - Explained in comments
Is the Lodge Incorporated and in good standing? Reviewed by DDGM
Yes
No
Other - Explained in comments
Today's Date / Time
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EXAMPLE
Step 1 of 2

Grand Lodge of Ancient Free Masons of South Carolina

Form D

DISTRICT DEPUTY GRAND MASTER'S CHECK LIST AND QUARTERLY REPORT

Personal Details

DDGM's Full Name
This could be a drop down in the future instead of a fill it in field
Date / Time of Official Visit
This could automatically swap to a custom list for each DDGM.
May not be necessary in the final version.
May not be necessary in the final version.
Lodge Status on Grandview Membership system?
Is Lodge data up to date on system? Do more than 90% of members have mobile numbers and emails in the system?
The outside of Lodge Hall is neat and attractive?
Put several items here for DDGMs to specifically look for - Item
Item
Item
Item
Item
Item
The Lodge Hall is adequate and clean?
The Attendance Book is available and in use for members and visitors?
The Charter is properly displayed and in good condition?
Aprons clean and properly worn?
Is the Order of Business proper? (Section 83 Code)
Lodge System of Masonic Education Program Available and Used Properly?
Current Ahiman Rezon (2019) readily available?
Cipher "Red Books" all accounted for & a list in hand detailing current recipient
Esoteric Work "Black Book" AND Open Installation Black Book in hands of Worshipful Master
Copy of Annual Audit on Hand. Reviewed by DDGM
Bank Account in name of Lodge and not a personal account
The Secretary and Worshipful Master ARE NOT on the checking account and there is a second signer for emergencies
Treasurer's Books proper and reflect financial status of Lodge.
By-Laws proper, up to date, readily available, and approved by Grand Lodge?
Minute Book legible and proper, in ink or typewritten
Lodge Property insured.
Confirm the Lodge 990 Tax Form is filed & copy sent to Grand Secretary? Reviewed by DDGM
Is the Lodge Incorporated and in good standing? Reviewed by DDGM
Today's Date / Time

Additional questions will be added later - this is a draft in testing mode.

Drag & Drop Files, Choose Files to Upload You can upload up to 10 files.
Must upload at least image of the outside of the building or of the inside of the lodge room or the dining hall.
Clear Signature