District Deputy Official Visit Report 26-04-28 – Management BluePrints, LLC

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District Deputy Official Visit Report 26-04-28

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Grand Lodge of Ancient Free Masons of South Carolina

Form D

DISTRICT DEPUTY GRAND MASTER'S CHECK LIST AND QUARTERLY REPORT

Personal Details

DDGM's Full Name *

First

Last

This could be a drop down in the future instead of a fill it in field

District and Lodge you're visiting from *

Year *

Lodge where Official Visit was Conducted

Quarter *

Date / Time of Official Visit *

Date

Time

Lodge District where Official Visit was Conducted

This could automatically swap to a custom list for each DDGM.

Mobile Phone Number - SMS Capable

May not be necessary in the final version.

Email Address *

May not be necessary in the final version.

Lodge Status on Grandview Membership system? *

Yes
No
Other - Explained in comments

Is Lodge data up to date on system? Do more than 90% of members have mobile numbers and emails in the system?

use in Annual

Lodge Status on Grandview Membership system? Is Lodge data up to date on system? - Comments *

The outside of Lodge Hall is neat and attractive? *

Yes
No
Other - Explained in comments

Put several items here for DDGMs to specifically look for - Item
Item
Item
Item
Item
Item

Outside of Lodge Hall neat and attractive - Comments *

The Lodge Hall is adequate and clean? *

Yes
No
Other - Explained in comments

Lodge Hall adequate and clean - Comments *

The Attendance Book is available and in use for members and visitors? *

Yes
No
Other - Explained in comments

Attendance Book available and in use for members and visitors - Comments *

The Charter is properly displayed and in good condition? *

Yes
No
Other - Explained in comments

Charter properly displayed and in good condition - Comments *

Aprons clean and properly worn? *

Yes
No
Other - Explained in comments

Aprons clean and properly worn - Comments *

Is the Order of Business proper? (Section 83 Code) *

Yes
No
Other - Explained in comments

Is the Order of Business proper? (Section 83 Code) - Comments *

Lodge System of Masonic Education Program Available and Used Properly? *

Yes
No
Other - Explained in comments

Lodge System of Masonic Education Program Available and Used Properly? - Comments *

Current Ahiman Rezon (2019) readily available? *

Yes
No
Other - Explained in comments

Current Ahiman Rezon (2019) readily available? - Comments *

Cipher "Red Books" all accounted for & a list in hand detailing current recipient *

Yes
No
Other - Explained in comments

Cipher "Red Books" all accounted for & a list in hand detailing current recipient - Comments *

Esoteric Work "Black Book" AND Open Installation Black Book in hands of Worshipful Master *

Yes
No
Other - Explained in comments

Esoteric Work "Black Book" AND Open Installation Black Book in hands of Worshipful Master - Comments *

Copy of Annual Audit on Hand. Reviewed by DDGM *

Yes
No
Other - Explained in comments

Copy of Annual Audit on Hand. Reviewed by DDGM - Comments *

Bank Account in name of Lodge and not a personal account *

Yes
No
Other - Explained in comments

Bank Account in name of Lodge and not a personal account - Comments *

The Secretary and Worshipful Master ARE NOT on the checking account and there is a second signer for emergencies *

Yes
No
Other - Explained in comments

The Secretary and Worshipful Master ARE NOT on the checking account and there is a second signer for emergencies - Comments *

Treasurer's Books proper and reflect financial status of Lodge. *

Yes
No
Other - Explained in comments

Treasurer's Books proper and reflect financial status of Lodge? - Comments *

By-Laws proper, up to date, readily available, and approved by Grand Lodge? *

Yes
No
Other - Explained in comments

By-Laws proper, up to date, readily available, and approved by Grand Lodge? - Comments *

Minute Book legible and proper, in ink or typewritten *

Yes
No
Other - Explained in comments

Minute Book legible and proper, in ink or typewritten - Comments *

Lodge Property insured. *

Yes
No
Other - Explained in comments

Lodge Property insured - Comments *

Confirm the Lodge 990 Tax Form is filed & copy sent to Grand Secretary? Reviewed by DDGM *

Yes
No
Other - Explained in comments

Confirm the Lodge 990 Tax Form is filed & copy sent to Grand Secretary? Reviewed by DDGM - Comments *

Is the Lodge Incorporated and in good standing? Reviewed by DDGM *

Yes
No
Other - Explained in comments

Is the Lodge Incorporated and in good standing? Reviewed by DDGM - Comments *

Today's Date / Time *

Date

Time

Additional questions will be added later - this is a draft in testing mode.

File Upload - Upload pictures taken during official visit *

Drag & Drop Files, Choose Files to Upload You can upload up to 10 files.

Must upload at least image of the outside of the building or of the inside of the lodge room or the dining hall.

Camera - Use this to capture and upload pictures taken during official visit

Camera Preview

3

Signature *

Clear Signature

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